Working for the British Council offers you a unique opportunity to gain experience and develop skills in a modern, rapidly changing organisation with worldwide influence and impact. Jobs with the British Council offer scope for versatility, initiative and creativity in a stimulating and supportive environment. Please find our current vacancy below:
Job Title: Procurement Manager
Purpose of job
To manage procurement and assets of the Nigeria Stability and Reconciliation Programme in line with the programme strategy, work plan and financial plan.
Context and environment
Nigeria is the British Council’s largest operation in SSA with offices in four cities: Lagos, Port Harcourt, Abuja and Kano. NSRP is a DFID-funded programme managed by the British Council that aims to enhance collective efforts to identify and respond effectively to potential sources of violent conflict in Nigeria and reduce the negative impacts of conflict on the most vulnerable among the Nigerian population.
The programme will operate from each of the British Council’s offices in Nigeria, with a programme management unit situated (initially) in Abuja and with substantial activity managed through Kano and Port Harcourt. The Operations Manager will be based in Abuja and will be required to travel to Kano, Port Harcourt and Lagos periodically. The post will form part of the programme support team.
The post holder must have the ability to work in difficult environments, often with limited infrastructure or support facilities. The programme will link closely with other BC-managed work in Nigeria, notably the Justice For All (J4A) programme. The post holder will work closely with the facilities and programme officers as well as the finance team and report to the Operations Manager.
Accountabilities, responsibilities and main duties
Accountabilities
• Accountable for ensuring the programme procurement strategy and plan are developed and implemented to client and corporate standards.
• Accountable for building, maintaining and managing relationships with the programme’s core suppliers.
• Accountable for management of the programme’s asset register.
• Accountable for ensuring NSRP achieves value for money through its procurement process.
Responsibilities and main duties
1. Procurement – 35%
The post holder will be responsible for developing the programme’s procurement policy and plan and for the subsequent management of all programme procurement. The post holder will also be responsible for ensuring that all programme procurement meets client (DFID) and corporate guidelines (policies, procedures and standards).
Main duties include:
• Management and quality assurance of all aspects of programme procurement and disposal.
• Design and implementation of the programme procurement plan
• Ensuring all procurement is conducted in line with client procurement guidelines and the DFID–BC contract and that value for money is achieved.
• Liaison with partner organisation to ensure procurement through programme funds is in line with client procurement guidelines and the DFID–BC contract.
• Ensuring procurement orders are handled in a timely and effective manner and are within assigned budgets.
• Monitoring performance of approved suppliers to the programme and maintenance of approved suppliers list.
• Ensuring component and state teams receive adequate support, advice and timely feedback on their submissions.
• Ensuring contracts with suppliers adhere to the programme contracting principles, are within budget and meet the procurement provisions of the DFID–BC contract.
• Ensuring the procurement policy is reviewed at least annually
2. Assets management – 25%
Management of all programme assets to client and corporate standards.
• Development and implementation of an assets management strategy.
• Design, implementation and maintenance of the programme’s asset register.
• Liaison with programme partners to ensure each is fully conversant with the programme’s asset management policy.
• Development of a comprehensive assets disposal plan agreed with DFID
• Ensuring proposals to DFID for assets disposal are comprehensive and are in line with the broader exit/closure strategies.
3. Quality assurance – 20%
The Procurement Officer will be responsible for quality assurance of all aspects of programme procurement and asset disposal. Duties will include:
• Managing the relationship with DFID NSRF Programme Officer (on issues of procurement and assets acquisition, management and disposal).
• Identifying core suppliers.
• Negotiating and managing relationships with Nigeria core suppliers to ensure best value for money and consistent quality standards
• Devising innovative strategies to improve quality of goods or services, reduce costs and provide best value for money.
4. Financial management and control – 10%
The post holder will be responsible for management specified budgets relating to programme procurement. Main duties will include:
• Managing designated budget lines to ensure accurate forecasting, budgetary control and value for money.
• Critically reviewing spending proposals to reduce costs and improve accuracy of forecasting.
• Weekly reviews of the PO by PO report, initiating follow-up actions where required.
5. Risk management – 10%
The Procurement Officer will be responsible for identifying and assessing risks associated with the programme procurement plan, raising risks at the appropriate management level and managing identified risks (issues).
Duties will include:
• Regular reviews of the programme procurement plan to identify and manage risks.
• Liaison with the programme’s risk management team to ensure all risks are communicated promptly.
Key relationships
Internal: CD Nigeria; Programme Manager; Operations Manager; Facilities and Programme Officers.
External: External relationship management where appropriate (i.e. linked to function of role), to include: the client (DFID), approved suppliers list, external partner organisations; state institutions, academic institutions, etc.
Other important features or requirements of the job
Periodic travel to high-risk areas is likely to be necessary following close liaison with British High Commission /BC/DFID. Regular unsocial and over-hours will be required to meet operational requirements of the post and programme.
Experience
Procurement
Experience managing procurement of both national and international goods and services.
Experience of design, implementation and management of strategies and plans for similar programmes or sectors.
Asset management
Experience of managing programme assets for a similar or related sector
Financial management
Experience managing project budgets
Experience of working in the development field in challenging environments.
Qualifications
First degree or Equivalent. Relevant qualification (e.g. procurement).
How to apply?
Read through the role profile document. Download and complete the APPLICATION FORM. To help you understand and complete the application form, read through the ‘How to complete the application’ document at the top of this page. Listed within the role profile document, you will find a number of listed ‘behaviours’ and ‘skills and knowledge’. Evidence against those criteria’s will need to be provided in your role application form. To help you understand those criteria’s, we have provided a ‘behaviours’ and ‘generic skills’ dictionary at the top of this page.
E-mail the completed application form to NSRP@ng.britishcouncil.org with the subject field of your email clearly indicating the post you’re applying for. The deadline for applications is 20 December 2011; applications received after this time will not be considered.
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