- mobilizing and allocating resources for investment in RMCs; and
- providing policy advice and technical assistance to support development efforts.
One of our greatest assets is our diversity and we are bound by shared values, committed to our mission and proud to be a leading development finance institution on the continent. While our size and range of business activities mean we have many different kinds of jobs and working environments, you will find the most important things that make us who we are right across our organization.
The following vacancy exists:
Job Title: Administrative Assistant - Transport and ICT Department
Duties and responsibilities
The level of responsibility associated with the position as Administrative Assistant requires the job holder to work independently, and with a high degree of diplomacy and sensitivity for confidential issues. The nature of the work might require occasional overtime work and availability after normal working hours. The job holder’s main duties and responsibilities will include but are not limited to:
Workflow management
- Devise and maintain efficient office systems.
- Track and follow-up on documents, draft letters and memoranda, monitor incoming emails, deal with faxes and general correspondence and briefs.
- Ensure secure filing of sensitive and confidential information.
- Proof reading of translated documents to ensure comparability with the original texts.
Office Administration
- Organize and attend to multiple meetings, appointments, luncheons and events to ensure that responsible management is well prepared.
- Arrange travel, visa and accommodation; travel occasionally with management to provide general assistance. Arrange logistics for visiting delegations, including IRM experts and consultants.
- Handle internal and general public enquiries; screen telephone calls from within the bank and from external collaborators, and handle them as appropriate; welcome and look after visitors; organize and maintain electronic diaries and to make and follow-up on appointments.
- Provide assistance to staff members reporting directly to the supervisor and to the IRM Experts, in addition to providing assistance to their direct reports.
- Provide general administrative support for the Unit by liaising with CGSP in respect of office accommodation, allocation of office furniture, equipment and supplies as allocated to the Unit. Request for repair and maintenance works and follow-up to ensure that such works have been satisfactorily carried out.
- Initiate and prepare various administrative documents and forms, such as staff lists, staff absences (annual leave, home leave, excuses absence, and maternity leave), as well as statistical data on staff, as required.
Resource Management
- Manage systems; create and process expense reports in SAP
- Be conversant with DACON applications and procurement rules in regard to hiring of consultants.
- Assist the management in issues concerning resources such as administrative budget; monitor and review expenses and bring issues to the attention of management.
- Participate in the preparation of the annual budget and reporting by inputting data and monitoring thereof.
- Participate in the monitoring and update data on Work schedule and Key Performance Indicators.
Analytical Work
- Produce documents, briefing papers, reports, spreadsheets and presentations.
- Take notes at meetings, write letters, and prepare minutes as requested.
- Assist where applicable with the programming of operational activities by using the appropriate software.
Problem Solving
- Respond to inquiries; liaise with clients and other staff; coordinate with other members of staff.
- Carry out background research in field of competence and present in a logical manner.
- Perform any other duties reasonably requested by the Director.
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